Executive Assistant to CEO

This position provides senior-level administrative support to the CEO and to the Co-op’s Leadership Team (as defined by the CEO) and Board of Trustees. The Executive Assistant plays a critical role in aligning the CEO’s time and priorities with the execution of PCC’s objectives, and by acting as a liaison between the CEO and Board of Trustees who collectively set the strategic direction for the co-op, its staff, members and communities. The success of the Executive Assistant is strongly correlated with the successful execution of the CEO’s day-to day priorities and the quarterly Board and Committee meetings. This role works primarily in the office with some hybrid flexibility.

PCC is committed to welcoming  people of all identities, cultures and backgrounds. As a triple-bottom line co-operative, our vision , mission, and values stand firmly rooted in the nourishment and well-being of our planet, its people and communities.

While racism and colonialism continue to play a significant role in shaping  food systems, PCC is committed to cultivating justice-centered relationships that do not exploit.

PCC does not tolerate bigoted behavior within our community. Accordingly, we take action to foster a safe and inclusive environment.

Our Vision

To inspire and advance the health and well-being of people, their communities, and our planet.

Our Mission

We ensure that good food nourishes the communities we serve, while cultivating vibrant local, organic food systems 

Our Values

We foster high standards

We act with integrity

We embrace stewardship

We take action because we care

In addition, leaders are expected to:

Build Effective Teams

Ensure Accountability

Inspire Others

• Anticipates, prioritizes and manages the CEO’s time commitments and calendar, including coordinating internal and external meetings, conference calls, travel, and store visits.  
• Sets and manages the internal schedule of meetings for the CEO with the PCC Leadership Team (LT), other leaders in the organization, as well Trustees and other stakeholders.   
• Assists in setting the agenda for the weekly PCC LT meeting, and participates as note-taker.  
• Manages the operating expense budget for the Executive and Board cost centers. Works with Finance to develop the annual budget, and provides the CEO with periodic updates and forecasts.  
• Processes expense reports for the CEO and Trustees; reviews and approves expense reports submitted by LT.  

• Works with the internal Communications team to set and manage the logistics for PCC Town Hall meetings.  
• Supports the logistics and execution of PCC Membership events, and other large-format meetings between the CEO/Board and either employees or co-op Members.  
• Establishes and manages a timely and proactive 2-way communication channel between the CEO and LT (and the rest of the organization when necessary); ensures high level alignment amongst LT members as it relates to their commitments to the CEO and peer group.  
• Assists the CEO and LT, when required, in the planning and logistics of LT events.  
• Provides ongoing calendaring and administrative support to the Board of Trustees Chair and Board Committee Chairs.  

• Coordinates with the PCC LT and Board of Trustees (BOT) to set and manage the schedule of Board and Committee meetings, for current and future year(s).  
• Manages the compilation and publication of all BOT and Committee material – typically on a quarterly basis.  
• Sets and manages the end-to-end logistics for all Board and LT meetings.  
• Assists with the Board of Trustees’ Annual Election Process. 
• Responsible for PCC’s Annual Members’ Meeting logistics.  

• Compiles and provides orientation materials for newly elected board members.  
• Writes and edits Board-related information on PCC’s website.  
• Leads special projects as requested on behalf of the CEO.  
• Other duties, as assigned.  

• 3 + years successful administrative support experience for executive level positions.  
• Demonstrated experience managing, supporting, and coordinating organizational level administrative projects.  

• Passion for working with teams of people, developing relationships, and anticipating organizational needs.  
• Strong technical skills, with an emphasis on Microsoft Office 365, especially OneDrive, Outlook and PowerPoint.  
• Ability to plan, organize and meet multiple demands simultaneously.  
• Ability to collect, synthesize, coordinate and communicate complex information.  
• Experience with planning meetings and events.     

• Excellent interpersonal, verbal and written communication skills.  
• Ability to work independently, while also knowing when to seek the collaboration and input of others.  
• Proven experience working with a diverse group of external contacts, and staff at all levels of the organization 
• Professionalism, adaptability in stressful circumstances, and a willingness to do what the situation requires to make the Board, the CEO and PCC successful.  

• Medical, Vision, Dental, Life Insurance, Short Term Disability, Long Term Disability, Parental Leave 
• PTO Accrual – 0.08 hours per hour worked   
• 6 paid holidays per year  
• 401(k) Profit Sharing Contribution 
• Discounted ORCA Pass  
• PCC Cooking Classes Discount 
• Staff Discount on In-Store Purchases  
• Flexible Spending Account (FSA)  
• Free PCC Co-op Membership  
• Bereavement Leave  
• Employee Assistance Program 

PCC Benefits Page:  

• https://www.pccmarkets.com/about/jobs/benefits/ 

Reports to: CEO

Internal Apply By Date: Thursday November 21st, 2024